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Administrative Assistant

Essential Functions / Major Responsibilities

• Attending and screening incoming calls/emails, taking messages, conveying further, and handling general inquiries.
• Work orders, follow through and report compliance to specifications as required.
• Develop and maintain vendor & client files, including up to date contact information, quotations, pricing, and communications etc.
• Report production progress of various orders and organize completion dates.
• Responsible for effective monitoring and examining of goods shipped and received and verification of completeness of orders while reconciling against delivery receipts and bill of ladings.
• Prepare reports for stock and inventory gaps and maintain records of number of items. Ensure effective resolution for any inventory issues.
• Schedule and track safety meetings, assess and report safety concerns.
• Requisite material for production process.
• File, organize, and maintain records of projects, quality assurance, and specifications.
• Maintain and file sick leaves, vacation days, and injury records.
• Coordinate a prompt, efficient, and timely flow of paperwork.
• Maintain professional appearance.

Education and Experience Requirements

• Minimum 1-year experience in an administrative position is required.
• Possess an understanding and working knowledge of MS Office suite to include Excel, Word, and Outlook.
• Completion of secondary school is required.

Skills Required

• Ability to write routine reports and correspondence.
• Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Highly organized with attention to detail.
• Moderate verbal/written communication skills in English language.

How to Apply:

By email to jobs.allinghammachining@gmail.com