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Administrative Assistant

Major Responsibilities:

• Assist with the administrative procedures and work in different areas in a busy auto repair shop environment for the supporting roles, ensuring that the work is accomplished in a manner consistent with organizational requirements.
• Prepare and maintain work and purchase orders, inventory reports, memos and documents by compiling data like shop supplies, parts purchases and calculate adjustments based on repair bills.
• Screening the incoming emails, post and forwarding them to appropriate contacts for replies; composing and distributing routine correspondence.
• Minimize off-site repairs by fully utilizing the resources available within the body shop.
• Oversee the inventory control process, ensuring a practical working stock, minimizing dead, or seldom-required inventory. Order replacement equipment, parts and supplies
• Co-ordinate and plan for repair jobs, such as providing necessary parts for the job, carry out estimated cost and time, office stationery, postage & couriers, supplies, packing material etc.
• Work on repair claims and follow up insurance companies for payments.
• Schedule and confirm appointments.
• Ensure that detailed and accurate maintenance reports and documentation is kept on all equipment.
• Encourage safe working conditions and adhere to occupational health and safety regulations.
• Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Specific Job Requirements

• Minimum 1 year of experience in an administrative position is required; Administrative experience in an auto body shop or similar working environment an asset.
• Completion of secondary school is required.
• Highly organized with attention to detail.
• Excellent written, verbal, and interpersonal skills.
• Possess an understanding and working knowledge of MS Office to include Excel, Word, and Outlook.

Apply by emailing your resume to:

jobs.fixrite@gmail.com