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Administrative Assistant

Essential Functions / Major Responsibilities

• General office administrative tasks such as filing, scanning, scheduling appointments for the staff accountants, answering phone calls, data entry.
• Open and distribute incoming regular and electronic mail and file a copy of them in respective client files.
• Maintaining and organizing electronic and physical files.
• Generating invoices for clients based on services provided.
• Tracking payments and following up on overdue accounts.
• Drafting and proofreading correspondence, reports, and financial documents.
• Updating client information and contact details.
• Co-ordinate the flow of information internally with the other employees.
• Act as a first line of contact for the customers, answer generic enquiries, take messages, and convey them to the respective staff.
• Prepare Company’s monthly reports for sales, receivables, and payables.
• Manage client accounts with their up-to-date contact information, upload any correspondence received from the client or the CRA to their electronic files.
• Deposit cheques and assist in Bank Reconciliations and Payroll.
• Order and maintain a sufficient level of office supplies.

Specific Job Requirements

• A minimum of one-year administrative experience is required.
• Completion of secondary school is required. A college level education in the administrative field an asset.
• Possess an understanding and working knowledge of MS Office suite to include Excel, Word, and Outlook.
• Effective communication skills in spoken and written English.
• An investigative mind, attention to detail.

How to apply:

By email to: sntacc.hiring@gmail.com